Regional Staffing Manager / Scheduler

Location: Lincolnwood, IL
Date Posted: 12-06-2018
Symphony Post Acute Network is seeking a Regional Staffing Manager to join our expanding team!

At the Symphony Post Acute Network, we value the contributions of every staff member we employ. We are dedicated to creating a positive, productive work environment where they are allowed to thrive. To ensure that we do, we conduct regular surveys to continuously assess and, if needed, improve our ability to provide the best work environment for our employees. We believe that our extremely low turnover rate (about half the national average for skilled nursing facilities) is a true testament to the success of our proactive approach.

We are a proud member of the Symphony Post Acute Network and just got certified as a Great Place to Work! Couldn’t be more proud of our team – we put our staff members first!
Regional Staffing Manager Responsibilities:

·         Oversees Staffing Department day to day operations and oversees facility staff.
·         Manages Nursing Division staffing schedules and ensures accurate & compliant electronic record keeping.
·         Helps facility HR forecast weekly staffing needs with Nursing Leadership and adjusts as needed
·         Oversees all schedule related planning sheets (e.g. daily, weekly, monthly, holiday & vacation) Identifies trends and runs reports from Kronos.
·         Ensures that accurate and up-to-date records are maintained on Nursing Division employees within Kronos, including, but not limited to LOAs, return to work status, and return to work processes.
·         Ensures all certifications are kept up to date within our systems to prevent any issues with availability.
·         Oversees payroll exception information and ensures daily update of electronic payroll system (presently Kronos software and files, etc.)
·         Makes effective recommendations to Administrators on labor related issues relating to scheduling positions including but not limited to: recruitment through interviewing, selecting and training employees, disciplinary actions, evaluations, and communicating company policies.
·         Responsible for training all new scheduling coordinators on the Kronos system and labor dollar analysis
·         Holds facilities accountable for overtime and labor budgets by supporting, training, incentivizing and filling in during absences in the scheduling positions.
Must have:
  • MUST have scheduling experience with Kronos
  • Must have experience with Excel 
  • Bachelor's Degree in Business, Hospital Administration or related field required &/or equivalent education and experience.
  • 3 – 5 years of supervisory experience required with scheduling experience a must, preferably in a long term care environment.
  • Excellent communication skills.
  • Ability to prioritize and handle diverse and concurrent tasks and projects.
  •  Ability to effectively supervise staff.
  • Ability to work collaboratively and productively with staff and leadership.
  • Excellent critical thinking, decision making and electronic record keeping maintenance & management reporting skills.
  • Demonstrated knowledge working effectively and efficiently with statistical analysis and budgets.
Symphony rewards its professionals for their hard work and dedication with a comprehensive benefit and incentives program including enhanced generous paid time off, medical, dental, vision, short term and long-term disability, life insurance and much more. We provide competitive pay, and a multitude of opportunities for career advancement, and personal growth.

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